Colloquium A/B and Research Status Hearing Schedule 2023

Please check this page frequently as the schedule is constantly updated.

What's New

• Nov 7th: Schedules of students colloquium B presentation in November to January have been added.
• Sep 1st: Schedules of students colloquium B presentation in September have been added.
• May 26th: Schedules of students colloquium B presentation in June have been added.
• Apr. 7th: This "Colloquium A/B Schedule 2023" page has been opened.

Important reminders

• Please note that Colloquium A and Colloquium B are scheduled at odd intervals.
• A program commented with (CA) is Colloquium A conducted by lecturers from outside facilities or the collaborative laboratories.
• A program commented with (CB) is Colloquium B such as presentations by Master students or Doctoral students and lectures by new assistant professors.
• In Colloquium B, a student is allotted a time period as below for his/her presentation.
• A first presentation of a Master's student (M1): 10 minutes for a presentation and 5 minutes for questions and answers.
• A second presentation of a Master's student (M2): 12 minutes for a presentation and 8 minutes for questions and answers.
• A midterm presentation of a Doctoral student (D2) : 20 minutes for a presentation and 10 minutes for questions and answers.
• For The credits of Colloquiums A and B, see Credit condition for Colloquiums A and B concerning students assigned to laboratories of information science division.
• For Colloquium A, please check the lecture information announced via e-mail and follow it since the lecture format and the method of submitting mini-reports may be different from lecture to lecture.
• For the presentations of students in Colloquium B, please refer to the Presentation guideline. Students who are going to make a presentation must announce their presentation title and content at least a week in advance. Please go through the process to announce them. If you do not, your presentation may be cancelled.
• For presenters, audience, and chairs, please read through How to present and attend hybrid Colloquium, Attending attitude, and Submission of mini-report for students attend online.
• If you have any question, please do not hesitate to ask by sending email to colloquium-a@is.naist.jp for Colloquium A and colloquium-b@is.naist.jp for Colloquium B.

Schedule of Colloquium A/B, 1st quarter (Apr. 6th - Jun. 30th)

Colloquium B student presentation schedule is here.

Presentations marked with (★) will not be counted as your attendance score.

Schedule of Colloquium A/B, 2nd quarter (Jul. 3rd - Sep. 29th)

Second presentations & Midterm Presentation Program (Sep. 11th - Sep. 22nd)

Colloquium B student presentation schedule is here.

Presentations marked with (★) will not be counted as your attendance score.

Schedule of Colloquium A/B, 3rd quarter (Oct. 3rd - Dec. 28th)

Schedule of Master 1st Presentation (2023/11-2024/1)

Colloquium B student presentation schedule is here.

Presentations marked with (★) will not be counted as your attendance score.

Schedule of Colloquium A/B, 4th quarter (Jan. 4th - Mar. 8th)

Credit condition for Colloquiums A and B concerning students assigned to laboratories of information science division

[For students who enrolled in 2020 and after]

• Colloquium A and B (Master's Program)
• Attend at least 6 classes during the master's course, and make presentations and participate lectures. Specifically, give two presentations at Colloquium B (one in M1 and the other one in M2 in principle). Attend at least four lectures by others except your own.
• It is recommended to attend at least twice in M1 and twice in M2. Note that classes, which are less than 40 minutes long, are not counted as an attendance. See Presentation Guideline.
• Students must submit a mini-report in the designated format toward the end of each class (excluding students who gave presentations).
• The requirements for those who try to complete the course in the short term are the same in principle.
• Research Status Hearing (Doctoral Program)
• To give an interim report concerning the research in the presence of sub-reseacrh advisors (the attendance to other talks is not required).
• How many times has your participation been certified?
• If you want to make sure how many times your participation has been certified, ask it at the Information Science Office.

[For students who enrolled in 2019 and before]

• Colloquium A (Master's Program)
• Students must attend 10 or more classes.
• Students must submit a mini-report in the designated format toward the end of each class.
• Colloquium B (Master's Program)
• Students who fulfill the all conditions below can get a credit.
1. To have made two or more presentations. See Presentation Guideline.
2. To participate classes of Colloquium B for 10 times or more, further to the classes of your presentation (as above,twice or more).
3. To submit mini-report in the designated format toward the end of each class (excluding students who gave presentations).
• If you are planning to complete your Master's Program in less than 2 years and do not have the chance to attend the mandated number of times, please consult your supervisor.
• Research Status Hearing (Doctoral Program)
• To give an interim report concerning the research in the presence of sub-reseacrh advisors (the attendance to other talks is not required).
• How many times has your participation been certified?
• If you want to make sure how many times your participation has been certified, ask it at the Information Science Office.

[For students who enrolled in 2017 and before]

Presentation Guideline for Colloquium B

Prepare your presentations as follows.

• Disclose your presentation title and abstract at least a week in advance.
• An adequate abstract will make the audience understand well.
• Follow the Procedure to diclose your presentation title and abstract for Colloquium B.
• Presentation time
  • Master's 1st presentation (M1): Presentation: 10 min. Q&A: 5 min.
  • Master's 2nd presentation (M2): Presentation: 12 min. Q&A: 8 min.
  • Doctoral midterm presentation (D2): Presentation: 20min. Q&A: 10 min.
• Presentation points (Discuss with your supervisors beforehand because the contents will be in public. Especially, if the content will be applied for patent or something, you should care about the confidential.)
• How and why you started your research.
• Research objectives
• Related research
• Research method (analysis, experiments)
• Progress situtation
• What remains to be done
• The points above are for the 2nd presentation but you must always be concerned about these points from the beginning.
• In case of difficulty with the assigned schedule, ask your supervisor to negotiate with the colloquium B staff for rescheduling.
• Presenters, audience, chairs must follow How to present and attend hybrid Colloquium and Attending attitude.

Procedure to disclose your presentation title and abstract for Colloquium B

In Colloquium B, students make a presentation of their own research. They must give a 1st presentation 6 month after enrollment, and a 2nd presentation a year later than the 1st one or 6 months before their graduation. Students must disclose the presentation title and abstract at least a week in advance. If they fail to do so, the presentation may not be admitted.

1. Copy either of template-e.html (English only) or template-ej.html (English and Japanese) in the following directories, and create a file with the name [Student No.].html. For example, if your Student No. is 0461099, your file name must be 0461099.html.
   • For Master-course students who make the 1st presentation in Colloquium B:
     /mandara/guide/Web/NAIST/IS/Curriculum/23/Colloquium/Colloquium_B/1/
   • For Master-course students who make the 2nd presentation in Colloquium B:
     /mandara/guide/Web/NAIST/IS/Curriculum/23/Colloquium/Colloquium_B/2/
   • For Doctoral-course students who make the interim presentation in Research Status Hearing:
     /mandara/guide/Web/NAIST/IS/Curriculum/23/Colloquium/Colloquium_B/D/
   You can access above directories with the following server via ssh or scp.
   • rsh.naist.jp
2. Open the file, fill out the title and abstract of your talk, and save the file.
3. Check the site below:
   http://isw3.naist.jp/IS/Curriculum/23-en/Colloquium/index.html
   follow the link of your presentation, and confirm that the information of your talk has been uploaded.

How to present and attend hybrid Colloquium

The following points should be noted when presenting/attending in the classroom/online.

• Students will share their presentation screens in either the classroom or online using the Webex screen sharing function. Please carefully prepare and test the environment in advance so that they can share the screen and give a presentation with a mic.
  If students wish to give their presentation from outside the classroom, please contact the chair in advance through your primary supervisor.
• When presenting/attending online, please be sure to log in to Webex with your NAIST account. Please include your name, lab, and grade in your Webex display name, as it will be used to confirm your attendance.
• Students attending online should mute their microphones when not in use. If you connect to Webex while listening to the lecture in the classroom, please make sure to mute your microphone.
• When you want to ask questions, please follow the chair's instructions. When speaking, please first state your student ID number and name.
• As a rule, participation is not permitted in a way that prevents participation in the Q&A session, such as using a friend's account or auditing through an academic channel.
• The lectures by new assistant professors will be recorded and uploaded to the library video archive later. However, viewing the video archive alone does not count as attendance.

Attending attitude

The first aim of Colloquium presentation is to widen your perspective and train your presentation and communication abilities.

So try to provide a comprehensible presentation and also try to ask many questions and discuss the presentation with each other. To complete this aim, try to understand research activities carried out in this school with each other and gain experience with debate and discussions. Students are given priority as questioners. So, chairs not only get comments from sub-research advisors, but also have to facilitate all the students to join the discussion instead of just relying on the sub-research advisors.

The chair calls on a questioner, who then gives their occupation and name, asks questions and presents opinions. The chair is responsible to control time.

Although in academic conferences and doctoral defense, it is understandable that you might hesitate to ask questions in crowds because of a lack of confidence in your own knowledge, the Colloquium is a place to train yourself and not a rehearsal for a conference. So do not hesitate to take advantage of discussion and debate.

Students who ask questions are exempt from filling out the mini-report if they indicate that they had previously asked a question. Please include your student ID number and name so that we can confirm your attendance.

Submission of mini-report for students attend online

When students attend online, the mini-report needs to be submitted to the chair by the end of the day via e-mail (e-mail addresses are provided in the handout) with the following information. Your attendance will also be confirmed in the Webex. Please note that your report may not be accepted if it is inappropriate.

Subject: Submission of Colloquium B Mini-report (20YY-MM-DD)

Note: (20YY-MM-DD) should be changed to the day’s date. Ex) Submission of Colloquium B Mini-report (2023-09-12)

Content:

• Student ID
• Name
• NAIST E-mail address
• A summary of the presentations and questions